Ninewells Hospital & Medical School, Dundee, DD1 9SY

Making a referral to the service

This page covers all the information that psychiatrists might need in order to make a referral to the service. We have included lots of specific questions in our referral frequently-asked questions page, and people are encouraged to read that for more information about referring from the private sector, who can refer, and referring from non-Scotland NHS organisations.

Referral checklist (OCD referrals only)

For OCD referrals, we ask that you also complete our referral checklist so that we also have key information that allows us to make a quick decision about referral. Having these details means that we don't have to ask for further information which can delay decisions about care and treatment. The checklist is downloadable in MS Word format so it can be completed electronically, or printed out and filled in manually.

Referral checklist
Referral checklist
Size: 33Kb
Version: 1.2
Published: 16 November 2023

Who can refer?

Referrals are accepted from throughout the UK and Ireland. For referrals originating within one of the Scottish Health Board areas, there is no requirement to seek financial authorisation for assessment. However, referrals from outside of Scotland will require funding to be approved. We would recommend that referrals from outside of the UK are only made following prior discussion.

Although we prefer referrals to come from consultant psychiatrists, we can accept referrals from other senior (non-consultant) psychiatrists. However, referrals need to have a named consultant psychiatrist who will retain overall responsibility for the patient during the assessment process. Please get in touch if you are unsure.

Referrals are accepted on the understanding that the referring consultant retains overall clinical responsibility for the ongoing care of the patient, including the implementation of any treatment recommendations made by the service.

Guide to referral letters

We don't require a referral proforma, but a standard referral letter containing the following information helps decision-making about the referral much quicker. If information is missing, we will often need to contact the referrer to obtain details about previous treatment, for example.

  1. Details about primary diagnosis, and concurrent (comorbid) diagnoses.
  2. Details of onset, duration, and pattern of symptoms over time.
  3. Description of current symptoms and their severity.
  4. Information about previous treatments (pharmacological and psychological), including approximate dates, doses and durations. Number of sessions (and modality) of psychological therapy is also helpful.
  5. Personal circumstances, including whether the patient requires support from carers/ relatives.
  6. Information about significant diagnostic uncertainty or ongoing conflicts about diagnosis/ treatment.
  7. Risks that we should know about, particularly if the patient might be seen at home.
  8. Expectations from assessment. For example, whether the referral is for treatment or clarification of diagnosis.

Where to send the referral

Our address is:

Advanced Interventions Service
Area 7, Level 6
South Block
Ninewells Hospital and Medical School
Dundee
DD1 9SY

Our contacts page has additional information on how to get in touch if you have any questions.

Please use secure email for sending any patient-identifiable information. This means that both email addresses (sender and recipient) should end in either nhs.net or nhs.scot. Our 'enquries' email should only be used for general enquiries.

Availability of case notes

To facilitate the assessment process, we require timely access to all relevant clinical case records (psychiatric / general medical / clinical psychology). All case records should be with us at least 2 weeks before the patient is seen. Photocopies or electronic copies of case records are fine. Since treatment recommendations are usually based on a detailed understanding of previous treatments, if we can't access records in advance of assessment, we may have to postpone an assessment appointment until we have had the opportunity to review the notes.

If people have had previous treatment in other NHS Boards or NHS Trusts, it would be very helpful for the referrer to obtain the case notes prior to referral. This minimises delays in assessment or recommendations due to trying to obtain the notes.


Last Updated on 24 November 2023 by David Christmas
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